The City Clerk Department is the link between the public, the City Council, and other City departments. We're committed to providing support services and access to government in an accurate and efficient manner with a focus on customer service.
The City Clerk Department performs a variety of professional and administrative duties in accordance with the Elections Code, the Public Records Act, the Political Reform Act, the Brown Act, the Municipal Code and the City Charter. With a permanent staff of seven, which includes the City Clerk, the Assistant City Clerk, two City Clerk Technicians, and three Deputy Clerks, the department's functions include:
City Council Support
Prepares the agendas, synopsis, and minutes of the City Council, Housing Authority, and Finance Authority meetings and manages the videostreaming of those meetings.
Manages the processing/follow-up of all items approved by the City Council, coordinating with various agencies, departments and timelines.
Designated by the United States Department of State as a Passport Application Acceptance Agency.
Administers municipal elections according to the Elections Code, including candidate statements, ballot measures, petitions, arguments, impartial analyses, campaign reporting, and legal advertising.
Records Management Manages the retention and retrieval of official documents ensuring compliance with the Public Records Act.
Fair Political Practices Commission Compliance
Acts as the filing official per the Political Reform act for City Council, Boards and Commissions, 87200 filers, and designated employees.
Board & Commission Recruitments
Administers the opening, notification, application, interviewing, and appointment process for Board and Commission vacancies.
Administers the bid process and contract management by notifying, receiving, opening, and executing bid documents.
Campaign Finance Reform
Assists candidates and elected officials in meeting filing requirements.
Manages the retention and release of securities held by the City.