The City Clerk Department is the link between the public, the City Council, and other City departments. We're committed to providing support services and access to government in an accurate, efficient and timely manner with a focus on customer service.
The City Clerk Department performs a variety of professional and administrative duties in accordance with the Elections Code, Public Records Act, Political Reform Act, Brown Act, Municipal Code and City Charter. With a permanent staff of seven, which includes the City Clerk, the Assistant City Clerk, a City Clerk Technician II, a City Clerk Technician I, two Deputy Clerks and a part-time Administrative Clerk, the department's functions include:
City Council Support
Prepares the agendas, synopsis, and minutes of the City Council, Redevelopment Agency, Housing Authority, and Finance Authority meetings and attends all meetings.
Manages the processing/follow-up of all items approved by the City Council, through coordination with various agencies, departments and timelines.
Designated by the United States Department of State as a Passport Application Acceptance Agency.
Administers municipal elections according to the Elections Code, including candidate statements, ballot measures, petitions, arguments, impartial analyses, campaign reporting, and legal advertising.
Records Management Manages the retention and retrieval of official documents ensuring compliance with the Public Records Act.
Fair Political Practices Commission Compliance
Acts as the filing official per the Political Reform act for City Council, Boards and Commissions, 87200 filers, and designated employees.
Board & Commission Recruitments
Administers the opening, notification, application, interviewing, and appointment process for Board and Commission vacancies.
Maintains the codification of the Roseville Municipal Code and Charter.
Manages the development of online video agenda, synopsis, and minutes archive of City Council meetings.
Administers the bid process and contract management by notifying, receiving, opening, and executing bid documents.
Maintains compliance of the Brown Act through scheduling and notification of meetings.
Manages the automated legislative history index of all City Council actions and is the custodian of the City seal.
Campaign Finance Reform
Acts as the liaison to the Committee in the preparation and presentation of items of interest and assists candidates and elected officials in meeting their filing requirements.
Manages the retention and release of securities held by the City.
Coordinates with Placer County the processing of liens for funds due the City for the abatement of rank growths.
Answers the City switchboard, accepts claims/subpoenas filed against the City, performs Notary requests, fills records requests, assists in voter registrations, and creates Resolutions of Commendations and Proclamations.