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Projects in Progress
We are excited to bring Microsoft‘s innovative cloud solution to the City to help us run, and improve our business. How we go about doing the work of the City is changing and with it a demand for tools to enhance collaboration and mobility.
4 key things Office 365 will deliver for the City of Roseville
Latest Office 2013 suite with secure mobility – Next generation of Word, Excel, PowerPoint, Excel, Publisher & Access products we know and use today – same best of breed office products and familiar user experience.
Increased capacity for email and file storage – 50 GB mail boxes and 100 GB file storage per user.
Integrated communication – staff is able to utilize Skype for instant message or video conferencing each other to enable short and quick communication. Staff can share their desktop with others to edit and discuss documents real time for a true collaboration experience.
SharePoint – provides the city the ability to create collaboration workspaces. Team and project sites which are essentially a web page become a collaboration space where all relevant information is consolidated, easy to view and contribute to. Teams can then share documents to collaborate on and version control reduces risk of rework.
New World Systems was selected to replace the legacy Computer Aided Dispatch System (CAD) for Police and Fire, and the Records Management System (RMS) for Police.
The new system provides additional functionality than is currently in use by Roseville Public Safety today. Those additional modules include; field reporting, case management, gang information and tracking, advanced mapping system for police and fire, data mining tools, and much more.
Prior to 2015, the City’s CAD/RMS system was hosted by Placer County as part of a regional public safety system. The new system will allow Roseville to function independently, while also moving forward with data sharing partnerships with Placer County and other neighboring agencies. The first phase of this project went live May 2015.
Tech Teens (RPAL)
The Tech Teens program is a new program offered through the Roseville Police Activities League by the Information Technology Department that will mold future leaders of Information Technology. Students with very little access to resources, mentorship and training will gain the opportunity to learn from the very best. In addition, this program will give City of Roseville team members, surrounding partners, and California State University Sacramento outreach mentors the ability to demonstrate leadership skills.
The program consists of six informational sessions that cover hardware, software, project management, leadership skills, and customer service. The Tech Teens program gives us the chance to reflect on what we do, why we do it, and who we serve.
Business Impact Analysis
A Business Impact Analysis (BIA) is an initial step in creating a comprehensive Business Resumption Plan. It differentiates critical (urgent) and non-critical (non-urgent) organization functions/activities.
The City has partnered with MLC to develop a high level Business Impact Analysis plan. The deliverable from this engagement will be the ground work for more detailed business resumption and disaster recovery plans for those identified critical business processes / services.
This project is a prime example of the importance of our partnership with Business and Technology. We will work together to identify these key business processes / services. This will enable the City’s next steps to ensure we have a plan in place that staff can execute and ensure the City continues to conduct its critical business in time of emergency or disaster.
The City is in the early planning stages of replacing our current IFAS system with an Enterprise Resource Planning (ERP) System. An ERP is a business management software system that fully integrates the City’s core finance, budget, human resources, payroll, and procurement functions. This multi-year project will touch nearly every City department and every City employee in some way. The focus is on improving and implementing best-practice business processes.
A multi-disciplinary ERP Steering Committee and Executive Sponsor Committee has been established to lead the project. One of the early tasks is to hire a consulting firm to help us with business requirements, project planning and system procurement.City Staff from across departments and functional areas will be called upon to help identify business processes that are candidates for improvement and that are impacted by an ERP system.
These city employees will span all departments and will collaborate with the project team and consultants to ensure that business requirements are known and documented.