Job Details


Position Title:Finance Clerk II
Reference Number:17.135
Division:General Staffing
Contact Name:Human Resources
Contact Email:recruitment@roseville.ca.us
Contact Phone:916-774-5475
Contact Fax:916-774-5350
Position Description:FINANCE CLERK II
OPEN/PROMOTIONAL

SALARY: $3,086 to $4,342 monthly (26 pay periods annually)

FINAL FILING DATE: We are accepting the first 100 qualified applications or closing at 5 pm, January 25, 2017; whichever occurs first.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION
The Human Resources Department is accepting applications for the regular and Full-time position of Finance Clerk II in the Finance Department. The normal work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

DEFINITION

To perform a variety of clerical accounting duties in support of specific assigned functional areas; to support other accounting staff; to prepare, maintain, and process accounting records, financial transactions and utility payments; and to provide internal and external customer service.

DISTINGUISHING CHARACTERISTICS

This is the journey level class in the Finance Clerk series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

This class is distinguished from that of the Senior Finance Clerk in that the latter is an advanced journey level class responsible for highly complex clerical accounting work and may exercise technical and functional supervision over assigned staff.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned management or supervisory staff; and technical and functional supervision from a Senior Finance Clerk.

May exercise technical and functional supervision over lower level staff as appropriate.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:
• Provide customer service at the counter, by telephone, or e-mail; receive money and issue receipts; balance daily cash drawer.
• Assist the public and City employees by answering inquiries about departmental policies, procedures and programs related to utility billing, licensing, accounts payable/receivable, , or consolidated billing.
• Provide clerical support to department staff; make copies of documents as needed; handle correspondence by typing memoranda, letters and reports as required; distribute correspondence, and process incoming and outgoing mail. • Maintain books, records, and files; assist with processing of documents such as invoices, purchase orders, warrants, tax statements, and other records.
• Work with ledger accounts and other records; maintain subsidiary ledgers; accumulate records and statistics related to departmental operations.
• Research and resolve discrepancies; respond to customer questions regarding utility bills; set up payment arrangements.
• Print service orders and coordinate with other City departments for the turn on and off of utilities.
• Maintain records of monies received; post to ledgers, reconcile, balance and audit accounts; assist in preparing financial statements; quarterly tax returns and fiscal year end reports; complete bank deposit documentation.
• Review invoices for complete and accurate coding, taxes, discounts and totals; match invoices to purchase orders; allocate purchases to correct accounts.
• Process check and invoice print runs, credit card payments, electronic fund transfers, positive pay and file transfers to financial institutions.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

In addition to the qualifications for the Finance Clerk I:

Knowledge of:
• Methods and practices of bookkeeping and financial/statistical record keeping.
• Basic practices of handling cash and various methods of payment.

Ability to:
• Independently perform difficult and responsible clerical work involving financial and related statistical record keeping.
• Respond to and assist in resolving difficult and/or sensitive inquiries related to financial accounting records and processes.
• Interpret and apply City municipal codes, policies and procedures.

Experience and Training

Experience:

• Two years of responsible experience performing duties comparable to that of a Finance Clerk I in the City of Roseville.

Training:

• Equivalent to the completion of the twelfth grade; supplemental course work in accounting, office management, computer science or related field is desirable.

License or Certificate

• Possession of, or ability to obtain, a valid California Driver’s License.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-5, the applicant’s education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the “Work Experience" section of this application. Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored. I understand and agree with the above instructions. 
- Yes 
- No

2. How many years of experience do you have performing duties similar to that of a Finance Clerk I with the City of Roseville? 
- Less than 1 year 
- 1-2 Years 
- 2-3 Years 
- 3-4 Years 
- 4-5 Years 
- 5+ Years

3. How many years of experience do you have working in a call center environment? 
- Less than 1 year 
- 1-2 Years 
- 2-3 Years 
- 3-4 Years 
- 4-5 Years 
- 5+ Years

4. Describe your experience working with a utility company.

5. Describe your experience working in a call center environment.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their Supplemental Questionnaire scored in the Formula Rate Examination. Based upon responses to the supplemental application question 1, the applicant’s responses will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions 2-5 will be utilized by the department hiring authority to make interview and selection determinations. Final promotional appointment is contingent upon having successfully passed a City-paid pre-employment medical exam specific for the position for which applied.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.
Job Status:Regular / Benefitted, Salary
Click Here to Apply