Job Details

Position Title:Police Records Clerk
Reference Number:12.064
Division:General Staffing
Contact Name:Human Resources
Contact Phone:916-774-5475
Contact Fax:916-774-5350
Position Description:Temporary Recruitment: 12.064
Date opened: 1/30/2013


$16.22 to $22.83 per hour – Police Records Clerk I
$17.72 to $24.93 per hour – Police Records Clerk II

FINAL FILING DATE: Accepting the first 50 qualified applications or closing no later than 5:00 P.M., Wednesday, February 13, 2013.

The Human Resources Department is accepting applications for the position of Police Records Clerk I/II in the Police Department. The normal work schedule is flexible and may require shift and/or weekend work.

Performs a variety of specialized clerical duties in the maintenance and filing of police records; and performs related work as required.


- This is the entry-level class in the Police Records Clerk series. This class is distinguished from the Police Records Clerk II by the performance of the more routine tasks and duties assigned to positions within the series. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. They receive immediate supervision from higher level supervisory and management staff.

POLICE RECORDS CLERK II - This is the full journey-level class within the Police Records Clerk series. Employees within this class are distinguished from the Police Records Clerk I by the performance of the full range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. This position is flexibly staffed and is normally filled by advancement from the I level or when filled from the outside, requires work experience directly related to the area of assignment. They receive general supervision from higher level
supervisory and management staff.

Performs a variety of specialized clerical duties in the maintenance and filing of police records; handles confidential information; copies and distributes police crime and accident reports to the appropriate departments or agencies; processes and distributes arrest reports to the District Attorney and juvenile probation offices; meets stringent timelines; handles citizen contact at the police department public counter; evaluates requests for reports; sells report copies and issues receipts to customers; fingerprints citizens; listens to complaints; answers questions; gives directions; receives and enters restraining orders; issues releases for impounded and repossessed vehicles; accepts and processes parking citation appeals; researches and issues various permits; performs records checks; answers business calls from the public on a multi-line phone system in Records section and in Communications Center; evaluates and enters appropriate calls for service into the computer system; directs calls to appropriate staff; accepts requests for animal control services and relays them to field staff; enters reports, citations and data into the computer system;
sends and receives telecommunications on stolen and recovered property; extracts information from DMV records; performs the sealing of juvenile and adult records according to court order; processes subpoena requests for officers; collects and reports Uniform Crime Reporting data; picks-up, collates and distributes department mail; types memorandums and correspondence;
retains and purges police records as specified by law; assists in the preparation of payroll records; and performs related
work as required.



Education: Equivalent to the completion of the twelfth (12th) grade.

Experience: Two (2) years of general clerical experience.

Knowledge of: Modern office procedures and methods, computer equipment; English usage, spelling, grammar and punctuation.

Ability to: Learn to operate computer systems and other office equipment; perform routine clerical duties; maintain files and records; type at a speed necessary for successful job performance; understand and follow oral and written instructions; communicate clearly and concisely, both verbally and in writing; establish and maintain cooperative working relationships with those contacted in the course of work.

On a Continuous Basis: Know and understand all aspects of the job; sit at desk and/or stand at counter for prolonged periods of time.

Intermittently: Twist, turn and reach office equipment; write or use keyboard to communicate through written means; lift light weight (up to five pounds); review documents, work papers and reports related to department operations; observe and identify problems related to duties and responsibilities, taking appropriate corrective action; understand, interpret and explain department policies and procedures to the public and staff; use personal computer and various office equipment necessary for successful performance; perform simple grasping and fine manipulation.

Working Conditions: On a continuous basis, work indoors in an office environment; may occasionally run errands.

License or Certificate: Possession of, or ability to obtain, an appropriate, valid California driver’s license.


In addition to the qualifications for Police Records Clerk I:

Experience: One (1) year of responsible police clerical experience.

Knowledge of: Pertinent federal, state and local laws, rules and regulations; principles and procedures of record keeping; procedures for processing prisoners, police records, and physical evidence; operating computer systems and other equipment.

Applications will be screened for minimum qualifications and those meeting the requirements will be forwarded to the Police Department for consideration. Final appointment is contingent upon passing a City-paid pre-employment physical, a drug and alcohol screening test and a fingerprint check.
Job Status:Temporary / Seasonal, Hourly